MAYER CITY COUNCIL MEETING MINUTES – APRIL 12, 2010    

Call Regular meeting to order at 6:30 p.m. by Mayor Chris Capaul

PRESENT: Mayor Capaul, Council Members Dodge, Stieve-McPadden, Osborn and Council Taylor

ABSENT:

STAFF:  City Administrator Murphy, Jeff Frost, City Engineer Dave Martini and Clerk Maetzold

ALSO PRESENT:  Don Wachholz, Nikki Larson, Ivan Raconteur, Rod Maetzold, Bob Carlson, Milfred Dalchow and Anton Lieb.

The Meeting was opened with the Pledge of Allegiance.

APPROVE AGENDA

MOTION made by Council Member Taylor with a second by Council Member Osborn to approve the agenda with the following addition: Request to talk about Park scheduling.  Motion Carried 4/0

Council Member Stieve-McPadden arrives.

PUBLIC COMMENT

Milfred Dalchow inquires when the City plans to change Ridgeway Rd from a cart way to a street.  He is disappointed over the narrow opening (curb cut) into Ridgeway Rd that was installed with the 2007 Improvement project.  The issue will be discussed at the next work session.  Other miscellaneous matters were discussed.

APPROVE CONSENT AGENDA

A MOTION was made by Council Member Taylor with a second by Council Member Stieve-McPadden to approve the Consent Agenda as follows:  Motion Carried 5/0.   

1.      Approve Minutes of the March 22, 2010 Regular Council Meeting

2.      Approve Minutes of the March 22, 2010 Council Work Session

3.      Approve Minutes of the March 3, 2010 Planning Commission Meeting

4.      Approve the Claims for April 2010

5.      Approve the Check Summary for the Month of March 2010.

6.      Approve the Fire Department Report for the Month ending February 2010

7.      Approve the Building Permit Report for the Month of February 2010

8.      Approve Resolution 4-12-2010-7 Acceptance of Donations

9.      Approve the Sheriff’s Department Report for the Month of March 2010

CITY ENGINEER – STORM DRAINAGE DAKOTA REGIONAL TRAIL

In the City’s Storm Water Management Plan there is a portion of storm sewer to be constructed through West Ridge Park and across the Dakota Regional Trail.  The City Engineer provided an estimate of $9,200 for the placement of 50 feet of 30 inch pipe under the Dakota Regional Trail before it is hard surfaced.  If the City waits to do the entire project at a later date, they will have to restore the trail, which would add additional costs to the project.  After some discussion, a MOTION was made by Council Member Taylor and seconded by Council Member Osborn to direct the City Engineer to get an actual bid from the trail contractor.  Motion Carried 5/0

FIRE CHIEF – COST TO REFURBISH USED RESCUE TRUCK

The Fire Chief had requested the purchase of a used rescue truck.  After examination of the truck it was discovered that painting and some body repair will be needed.  Chief Maetzold presented two quotes for completion of the work; one from Jerry’s Transmission of Lester Prairie for $31,934.64 and the second from Pierce of Wisconsin for approximately $55,000.  Assistant Fire Chief Bob Carlson reported that the truck had been serviced routinely and that he was satisfied with the records.  Mayor Capaul reported that the Fire Board’s Township officials were very happy that the Fire Department was looking at a used vehicle.   The dealer is willing to discount the truck an additional $8,000 because of the needed repairs.  There is $102,841.62 in the Fire Truck Fund (after the transfer to be approved this meeting).  Using the low estimate, the total for the purchase will be $93,934.64.  The sale of the existing rescue truck can be put back into the Truck Fund.  A MOTION was made by Council Member Dodge and seconded by Taylor to approve the quote from Jerry’s Transmission to refurbish the rescue truck.  Motion Carried 5/0 The Fire Chief also presented the updated Capital Improvement Plan to the Council.

Chief Maetzold also reported that Carver County is looking at submitting a regional fire department FEMA grant for the upgrade of towers and pagers.  Because of the regional grant, the match would then be 20%.  He is requesting the Council pass a resolution encouraging the County Board to include the match in the County’s budget.  It will be brought to the next Council meeting.

CITY ADMINISTRATOR

1. Eagle Scout Project for Recycling Center – Anton Lieb of Cologne has approached the City about completing an Eagle Scout project.  He was on hand to present plans to construct a shed for the recycling center.  Because of fund raising, there would be no cost to the City.  A MOTION was made by Council Member Taylor and seconded by Council Member Osborn to approve the project as presented.  Motion Carried 5/0
2. Approval of the Phase II Site Assessment for 113 5^th Street NW – The Council had requested further clarification on the Phase II Environmental Assessment bids.  All bids include costs for a RAP.  The bids are as follows:

·        American Eng & Testing                  $18,992.25

·        Braun Intertec                                                $17,110.00

·        Wenck and Assoc.                            $30,653.00

The City did receive a grant from DEED for the Phase II Environmental Assessment leaving the City responsible for 25%.  A MOTION was made by Council Member Stieve-McPadden and seconded by Council Member Dodge to approve the low bid from Braun Interec to complete the Phase II Site Assessment for 113 5^th St NW.  Motion Carried 5/0

3. Copier and Computer Replacement – The Council had instructed staff to research possible funds for the purchase of a copier and computers for the City.  Staff is recommending that the copier expense be considered at budget time for a purchase in 2011.  Two quotes for computers were reviewed; Coordinated Business Systems - $6,250.00; Dustin Stutsman - $5,026.00.  The City has unspent funds in the Office Supply Fund for 2008 & 2009 which would cover the cost of the computers.  A MOTION was made by Council Member Taylor and seconded by Council Member Stieve-McPadden to purchase the Computers now using the low quote, and to add the copier into the 2011 budget.  Motion Carried 5/0
4. Change in Community Center Rental Policy – Staff is recommending that the City increase the fee for the Community Center Rental for weddings to $350.00 for residents.  There has been some confusion about applying the resident requirements and citizens have been renting for relatives who live outside of the City.  By making the fee the same for residents and non residents, the issue should be eliminated.  The resident and non resident rates will apply to all other rentals.  It was also mentioned that more time is needed to clean up after weddings, which also shows the need for the increase.  A MOTION was made by Council Member Taylor and seconded by Council Member Stieve-McPadden to approve the change in the rental policy and contract for the Community Center as presented.  Motion Carried 5/0
5. Resolution 4-12-2010-6 Transfer of Funds – Staff has audited the 2009 Fire Department budget line for New Equipment.  The amount remaining in the new equipment fund for 2009 is $24,857.62.  Staff is recommending that the funds be transferred to the Fire Truck Fund.  A MOTION was made by Council Member Taylor and seconded by Council Member Osborn to approve Resolution 04-12-2010-6 the transfer off funds from the General Fund 100 to the Fire Truck Fund 210.  Motion Carried 5/0
6. Ordinance #163 Zoning – The Planning Commission has reviewed and held a Public Hearing on Ordinance #163 Zoning.  The purpose of the ordinance is to clarify setbacks for decks and porches in rear yards.  The Ordinance also provides a definition for decks and porches and sets out the parameters for decks and porches and allowable setbacks.  Planning Commission has discussed this Ordinance at length and is recommending approval.  After some discussion, a MOTION was made by Council Member Osborn and seconded by Council Member Taylor to approve Ordinance #163 an amendment to the Zoning Code.  Motion Carried 5/0
7. Request to talk about Park scheduling - Council Member Stieve-McPadden reported that Mayer Lutheran High School is about to undergo a Capital Campaign for an addition to the school.  The addition would disrupt their baseball field where the High School and the Mayer Baseball Team currently plays.  She would like the City to consider getting the City baseball field in better playing condition so it can be used.  She would like to look into possibly bonding to completely finishing the park, so it can start generating money back into the City.  A list of items and costs to finish the field will be complied and brought to a work session for discussion.

OTHER BUSINESS

• Staff will contact the County about a culvert at 101 Canary Ave that is filled with dirt.
• Council will bring the water drainage issue at 108 & 110 W Ridge Rd back to a work session for discussion.
• Received word from the Metropolitan Regional Arts Council that our grant proposal was not approved for funding.  Administrator Murphy will be discussing this with the Park Committee as to what to do.
• The Personnel Committee has narrowed the list of applicants for the Compost and Part time Seasonal worker to six for interviews.
• Council Member Stieve-McPadden agreed to meet on Wednesday with the County about the City’s plan for the Regional Trail.

ADJOURN

There being no further business, a MOTION was made by Council Member Taylor and seconded by Council Member Osborn to adjourn the meeting at 8:00 p.m.  Motion Carried 5/0

                                                                                                        _______________________________

                                                                                                Chris Capaul, Mayor

Attest: ______________________________

            Lois A. Maetzold, City Clerk